Everything you need to run modern events
Built by event professionals who lived through spreadsheet chaos, Stageflow connects every step of the event lifecycle — from programme building and stakeholder coordination to attendee registration, live day operations, and post-event analytics. Explore the features that power conferences, hybrid summits, and large-scale events across Europe.
Organiser backoffice
Manage programme content, participants, communications, and event day operations from a single dashboard. Every tool your team needs to plan, publish, and measure — without switching between disconnected apps.
Event dashboard — All your events in one place
Manage multiple events from a central dashboard. Create events, configure settings, and switch between projects effortlessly. Each event gets its own dedicated workspace with programme, participants, emails, analytics, and platform configuration — all connected.
Programme & agenda builder
Build your full event programme with sessions, workshops, and stages. Organise by day, time, speaker, or status with flexible views. Assign sessions to stages, manage speaker line-ups, and keep your agenda consistent as content evolves. Built-in duplicate detection helps you maintain clean speaker and organisation data.
Showflow — Production-ready run sheets
Define every detail of your sessions for production teams: cues, AV documentation, lighting plans, graphics, and attachments. Share showflows directly with suppliers or export them. Drag-and-drop editing and version tracking keep AV teams aligned with the latest schedule.
Speakers, organisations & delegations
Manage speakers, their organisations, delegations, and suppliers from a single hub. Track affiliations, assign session organisers, and coordinate stakeholders with role-based access. Consistency checks help flag gaps and keep profiles complete.
Applications & registration management
Run call-for-proposals with custom application forms and review submissions in the backoffice. Configure multi-step registration flows, custom fields, and ticket generation with QR codes. Send registration confirmations and manage participant data throughout the event lifecycle.
Email campaigns & templates
Design email templates with your event branding, then send targeted campaigns to participant segments. Track delivery, opens, and bounces. Combine transactional emails (registration, awards) with campaign sends — all from one place.
Analytics, reporting & live attendance
Monitor registrations, engagement, and event performance with built-in analytics. Track live attendance across sessions and stages in real time on event day. Export data, share analytics dashboards, and integrate with Matomo for deeper web insights.
Attendee experience
Building on our extensive experience in event platform development, we offer a fully customisable set of modules to enhance the event experience for organisers and attendees: registration, programme browsing, live day navigation, networking, fair, workshops, and awards. These modules scale and adapt as your event evolves; pricing is tailored to the modules chosen.
White-label attendee platform
Launch a fully branded event website with configurable navigation, layouts, and content sections. Choose between simple and complex layouts, reorder sections, and match your visual identity — homepage, programme, speakers, and more.
Registration & participant profiles
Attendees register through customisable multi-step forms, receive QR tickets, and manage their profiles. Support onsite registration, custom fields, and secure authentication — all under your event brand.
Live programme experience
Give attendees a real-time view of what's happening across stages — current and upcoming sessions, live navigation, and programme browsing. Integrate Jitsi, YouTube, and Slido for hybrid and online engagement.
Networking & meetings
Enable attendee networking with profiles, connection requests, direct messaging, and meeting rooms. Help participants discover each other and book meetings before and during the event.
Fair, workshops & awards
Run exhibitor fairs with interactive floor plans, manage workshop sign-ups, and host public awards voting with candidate pages and vote confirmation emails. Modular sections adapt to your event format.
Onsite check-in & badging
Generate QR tickets for every registration and connect with third-party badging providers through the Badging API. Track badge scans and onsite attendance for a complete picture of event day.
Technical excellence & compliance
Built on a robust, EU-based technical foundation, Stageflow offers enterprise-grade security, flexible deployment, and full GDPR compliance.
Data protection & security
Stageflow is built with GDPR compliance at its core. Your data is encrypted at rest and in transit, with strict access controls and regular security practices. Optional dedicated hosting gives enterprise clients full control over their infrastructure.
Multiple deployment options
Choose cloud-based or on-premise deployment to match your data privacy requirements. Dedicated hosting options keep your event data within EU jurisdiction, independent of third-party services outside the EU.
API integration & search
Connect Stageflow with your existing tools through a flexible REST API and public API tokens. Power fast content discovery with search across sessions, workshops, speakers, and organisations. Integrate with Drupal for SSO and content sync where needed.
Enterprise SSO, SCIM & authentication
Enterprise Single Sign-On (SSO) and SCIM for seamless user management. Flexible authentication options including multi-factor authentication for teams that need enhanced security across large-scale events.
Reliable, scalable infrastructure
Built on PostgreSQL, Prisma, and Nuxt.js in a monorepo architecture designed for performance and maintainability. Real-time capabilities power live attendance, networking, and collaborative workflows at scale.
White-label & configurable
Every attendee platform is fully configurable — navigation sections, layouts, branding, and enabled modules. Stageflow adapts to conferences, hybrid summits, fairs, and awards ceremonies without custom development.
Why choose Stageflow?
EU based
Secure
White-label
End-to-end
Scalable
Data quality